The Trips Module is the engine of Fleetoz. It eliminates the chaos of manual dispatch by organizing every booking into a structured, visible lifecycle. Operators can manage thousands of trips across various cities and vendors without losing track of a single pickup.
A visual workflow that moves bookings through: Incoming → Needs Attention → Upcoming → Allotment Pending → Allotted → Ongoing → Completed → Failed/Cancelled.
Effortlessly push trips to sub-vendors while maintaining chain of custody. Monitor real-time execution with GPS pings and OTP-based trip starts.
Proactive alerts prevent "last-minute" booking failures, ensuring exceptional reliability for your clients.
Reduce manual touchpoints from 50 to 5 per trip with intelligent automation and workflow optimization.
Fleetoz predicts and prevents failures using real-time countdown logic. Never miss a critical milestone again.
Flagged 6 hours before trip starts
Flagged 4 hours before trip starts
Flagged 3.5 hours before trip starts
Flagged 30 minutes before trip starts
Flagged 10 minutes before trip starts
Flagged the moment scheduled trip time passes
Flagged 4 hours after expected trip end
Prompts for next-day confirmation on multi-day bookings
Fleetoz replaces manual spreadsheets with a contract-driven billing engine. It automatically calculates complex fares based on your specific agreements with customers and suppliers, ensuring every kilometer is billed correctly.
Cross-references Booked Category, Actual Vehicle Used, and GPS Distance to prevent overbilling. Generate digitized duty slips automatically.
Enable Manual Duty Slip Approval for specific corporate clients, ensuring every detail is verified before an invoice is generated for 100% dispute-free billing.
Never miss billing for extra kilometers or waiting time again with automated contract-driven calculations.
Ensure 100% invoice accuracy with pre-validated duty slips and automated contract-matching.
Automate complex pricing scenarios with precision. From contract-driven rates to automated surcharges, handle every billing complexity effortlessly.
Automate Sales (Customer) and Purchase (Supplier) rates. The Auto-Check Engine applies the correct price instantly based on trip details.
Set rates by Duty Type, Location, and Vehicle Category. Use Model Overrides for premium vehicles like BMW or Camry.
Choose from Hourly, Distance-based, or Hybrid models. Define "Base Price" to include free KMs/Hours before surcharges apply.
Configure billing starts (P2P, G2G, P2G, G2P) and auto-include Garage Distance (e.g., 10km) in final calculations.
Handling vehicle changes? Upgrade/Downgrade Slabs auto-calculate fare shifts if the actual car differs from the booked category.
Hands-free calculation of Night Charges (11 PM – 6 AM) and flexible Toll Management (Flat rate or Actual FasTag costs).
Designed for the finance team. It streamlines the month-end closing process by consolidating thousands of duties into tax-ready, professional invoices with a single click, accelerating cash flow.
Merge multiple completed duties into comprehensive, audit-ready, white-labeled PDF invoices ready to be emailed to corporate finance departments.
Built-in GST compliance with automated TDS calculation for vendor payments. Track payment reconciliation statuses seamlessly.
ISO 27001 and GDPR compliant architecture ensures your financial and operational data remains secure and regulatory compliant.
Reduce the time from "Trip Completion" to "Invoice Sent" from weeks to minutes.
ISO 27001 and GDPR compliant architecture ensures data security.
Your central hub for strategic decision-making. Transform raw trip data into actionable financial and operational insights, monitoring the entire lifecycle of your business.
Analyze vehicle utilization, total KMs covered, and pinpoint "Dead Mileage" (Garage KMs) to dramatically optimize asset profitability.
Isolate data sets by Date Range, Specific Supplier, Customer, Vehicle, or City for granular reporting and long-term revenue trend spotting.
Identify bottlenecks in the "Sent for Approval" stage to ensure consistent cash flow and track outstanding dues efficiently.
Spot long-term revenue trends and identify which customer segments are most profitable.
Reduce manual overhead by identifying drivers or suppliers not using the Fleetoz app correctly.
